East Coast Music AssociationPosition: Administrative Coordinator (Part-time)
This position reports directly to the Chief Administrative Officer (CAO).
The East Coast Music Association (ECMA) a registered non-profit association dedicated to the music of Atlantic Canada. The East Coast Music Awards: Festival and Conference is a five-day, non-stop musical celebration showcasing and recognizing the best of East Coast artists and music. The ultimate goal of this internationally recognized event is to position and promote it as the premiere music event for the public and the music industry in Canada and the conference of choice for artists and industry professionals.
Manage all aspects of registration for the the East Coast Music Awards and Conference and in-year events.
Prepare Artist and Sponsorship contracts
Data entry in Quickbooks including but not limited to: Printing cheques o Creating and sending invoiceso Paying Vendor invoices o Tracking cash flow
Assist in selling event tickets
Develop a system to organize Google Drive and be responsible for maintaining the drive
Reception duties as required
General office assistance
Other duties as required
Have strong organizational skills; detail oriented with a strong ability to prioritize, multi-task and meet deadlines.
Reliable, hard-working, conscientious and a team player with a positive attitude.
Provide excellent customer service.
Works well independently, and as part of a team.
Creative, resourceful, flexible, and takes initiative.
Effective problem-solving capabilities.
Familiarity with Slack and ASANA considered an asset
Excellent communication skills, both verbal and written.
Experience in accounting software especially QuickBooks considered an asset
Proficiency in Microsoft Office, especially Word and Excel
Experience in Google Suite is desirable
Interest in the East Coast music scene.
Bi-lingual considered an asset
Must be able to work flexible hours, some evenings and weekends will be required and long days during the event.
Able to travel to support event delivery to Charlottetown PE April 29 to May 6, 2019,
(accommodations and meals provided).Start Date: November 12, 2018 – June 30, 2019
Salary: $15 per hour. This position is based in the Halifax Office. The hours will fluctuate during the contract (5 hours per week to 30 hours per week)
Location: Halifax, NS
To Apply: Interested individuals can apply by submitting a resume and cover letter to Kathryn Herbert at the following email address: firstname.lastname@example.org. Applications must be received by 5:00pm AST, December 7, 2018. Only individuals chosen for interviews will be contacted.
For more information please contact: email@example.com or call 902-423-6770 ext 232 and speak with Kathryn.